How To Work From Home Productively in a Time of Social Distancing
Tips for working from home will help you to be productive and active. Check out the experience of our team, and implement useful advice to your daily schedule.
Our regular company policy includes the ability to work from home, and most of the individuals and teams have the experience working remotely, and the switch to remote work of the whole team went well. So, we are doing the same job using the same online tools that we were used to before the pandemic. Thus the changes didn’t significantly affect our timelines, deadlines, and effectiveness. That’s why we would like to share with you how we work in quarantine and what we’ve done to continue to do this effectively.
What about you? How do you educate and work remotely? Please share your experience by taking part in the quick 3-minutes survey below:
In spite of the Covid-19, we don’t feel strong changes, we’ve just begun to work from home more often. WFH experience was the part of our corporate culture before and our friendly team of raccoons continues working in a safe and comfortable way.
We’ve joined WHO recommendations of staying at home to stop pandemic:
We’ve temporarily closed our office for quarantine - all the team members of all the departments work from home now
We’ve provided everybody with the office furniture and electronic devices if there was a need
As it has been said, we are used to working from home as it is a part of our corporate culture and we have remote work experience since 2015.
So we decided that it would be useful to share with you our work-from-home habits.
Define core hours for your team - the fix hours when the whole team is available online
Agree on sending emails to all the team instead of personal email correspondence
Communicate in the general channels of the messenger, but not in private ones
Upload your real photos in the Messengers and Task Trackers
All calls should be conducted with the camera switched on and the colleagues dressed accordingly, at least their upper part of the body
Even a virtual team requires someone who will play the Scrum Master’s role
Provide more RealTime feedbacks
Emotional Check In and Check Out on the Meetings
Don’t forget about humour, jokes, funny memes
Propose to create a virtual “coffee-break room” where colleagues can discuss common topics
Online team buildings where you can play games or chat (for example, we have an “Online Raccoon Pub on Fridays” when everyone prepares cocktails at home or opens a bottle of beer and communicates online with the camera switched on, someone shows their pets, etc.)
Do not shift deadlines and milestones in order to not generate the feeling that everyone can relax
Limit the number of communication channels
Mute the messengers and set up the "control-points timer" for checking messages during the day
Think about “Plan B” in case the Internet is over at home
Time Tracking should be held as usual
Create chats for solving separate problems, not related to a certain project, like “DevOps”, “Cloud”, “Admins”, “Support”, etc.
At RG, we have the following rule: a raccoon should warn others that he will be unavailable for an hour or so, thus nobody worries and just wait when he returns
We also have a Secretary - a person who scribes a protocol of the meetings
Everyone should write their own “To-Do List” (a checklist) for a day and follow it on one’s own without any micromanagement from aside
In addition to a regular Macbook Pro, we allowed our gangsters to take home a monitor (or two), a chair and a working table from the office
#Accounting Slack Channel where we inform all raccoons about Sick Days, Day Offs and Vacations
Google Calendar for the meetings (btw, check this cute example of what we’ve developed for raccoons onboarding process - learning and gamification in one)
Daily Syncs are conducted in Google Meet with screen sharing
Quick web calls are conducted in Slack with screen sharing which allows highlighting the places on the screen with a virtual pencil
For gamification we use Kahoot
For retrospectives we use Funretro
Tech Talks and Seminars online
The #rg_wfh_challenge, where everybody should make a picture of home working place.