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The eLearning Automation Guide

The eLearning Automation Guide

In the modern world, many industries are moving towards the automation of many internal processes. Automation is one of the most common ways to save time and increase the efficiency of all operations. The eLearning industry is no exception. This article will look at what eLearning automation is, how it works, what benefits it brings, and list some helpful tips to help automate your eLearning process.

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Member of the Board, Raccoon Gang

Sergiy has 18 years of experience in eLearning and management. Creating educational programs, career paths, online and offline courses he is making the educational world better as a co-founder of RG.

The eLearning Automation Guide

What Is a Learning Automation?

Even though the concept of automation is quite broad, in the context of online learning and online courses, it comes down to one aspect – algorithms. With their help, various functions are implemented, which controls certain parts of the training systems, freeing teachers from additional routine work.

For example, algorithms can control the delivery of materials to different groups of students based on performance. Or here’s another example – tests and assessment. Automation of tests can consist of immediately showing the correct answer to a particular question or generation of entire full-fledged quizzes based on the material covered. And these are just some of the few examples of automation of eLearning automation.

How Does eLearning Automation Work?

In simple terms, learning automation is a kind of artificial intelligence that helps teachers develop first-class training courses. You don’t need to write any code since everything has long been done for you and works behind the scenes.

With the help of these algorithms, it is possible to automate many processes within general eLearning processes and a single LMS system. We have collected the most fundamental functions and explained how algorithms could automate them.

eLearning automation types

eLearning process Automation options
Authoring Algorithms can format content for a specific student in various ways or provide content to different students, depending on their skills. For example, a training course can offer an initial test to learn the initial knowledge and, based on the test results, give out only specific units of material. Don’t forget about generating quizzes, tests, and other content to increase engagement.
Notifications and feedback Sending various notifications to students can also be automated. For example, notify students about course content updates, new assignments, upcoming quizzes, and more. In addition, you can receive automated notifications about new course enrollment, a completed test assignment for verification, and so on.
Learning experience Algorithms can provide a unique learning experience for each student. For example, a student has failed a test. The algorithm evaluates which questions the student gave incorrect answers to and, based on this analysis, provides materials for re-studying the topics by email. Or, after a completed course, the algorithm automatically enrolls the student for the next one.
Customer service and support Students may have difficulties in mastering the course or questions regarding the course before enrolling in it. Chatbots based on machine learning and artificial intelligence algorithms will help resolve issues, provide immediate support, answer user questions, and redirect students to FAQ pages.
Reporting Reports are always a headache, and the more extensive they are, the harder it is to make them. However, with the help of algorithms, you can automate the creation of various reports: student progress, percentage of passing tests, the number and frequency of enrollments, and much more. In addition, you can set the desired document format, be it Excel, PDF, or any other format.
CRM If the CRM system is integrated into the LMS, some of its processes can be automated with algorithms. For example, you can automate sending letters by mail if a student has unsubscribed from the course to use the test and determine what moments of the course the student did not like. In addition, you can easily control what stages of learning each student is at and interact with them using the appropriate information.

Benefits of eLearning Automation

Automation would not be so popular if it did not have the undeniable benefits that teachers get at their disposal.

1. Reduced Course Development Time

According to the study, 29% of respondents indicated they spend over 100 hours developing their online course. In addition, the development of an online course is several times longer than the creation of a standard face-to-face course. Elearning automation is designed to reduce the time to create a course, thanks to the capabilities of algorithms.

Automation can help you avoid mundane tasks and focus your energy on more important aspects of course design. For example, algorithms can automatically generate assessments and then validate student responses on your behalf. You do not need to spend time creating tests from scratch, structuring them, selecting answers, and much more since the system does everything for you using your training materials.

2. Personalized Learning Experience

An individual approach to online learning is one of the most significant benefits. And it can work almost as well as Netflix recommends TV shows to us based on our views and interests. Automation algorithms can help teachers provide a unique experience for each student. Algorithms can give individual units from the curriculum for each student based on their progress or already existing knowledge. Or, eLearning automation can help students tighten their knowledge thanks to the automated recommendations of the material for additional study.

3. Improved Learning Motivation

Retaining students and increasing engagement in the learning process has always been one of the top challenges for many teachers. And in the world of online learning, there are various tools for boosting engagement: leaderboards, achievements, game elements, and much more. Automation algorithms are also among them.

They can increase student engagement using small and seemingly insignificant elements. For example, students can receive automated notifications about the due dates of assignments or that new tasks are available to complete. In addition, eLearning automation algorithms can provide personalized recommendations to learners, notify when additional materials are available relevant to the topic of study, and much more. All of these quality-of-life improvements work great on improving engagement.

4. Automated Reporting

It isn’t easy to imagine an effective educational process without a reporting system. Previously, teachers had to independently track all the results and manually create tables and graphs showing the effectiveness of the work. However, now this routine work can be shouldered by eLearning automation. Teachers are freed from lengthy reporting procedures since algorithms can do it many times faster and easier. In addition, the algorithm-driven reporting system is still quite flexible since teachers can fine-tune all aspects of the reports, from the names of columns in tables to the format of the final file.

5. Enhanced Feedback Mechanism

Good feedback is always the path to improvement. And in teaching, it is not enough to point out a mistake. It is necessary to show the student how to improve his existing knowledge. Automation helps establish a smooth process for providing feedback to students. In addition to simply tagging incorrect answers, the system can provide recommendations for content that can increase their level of knowledge. When a learner receives personalized content with detailed information on topics they are having trouble with, the impact on learning is bound to be high.

Tips to Automate eLearning Process

As you may have noticed, the eLearning automation capabilities are comprehensive and offer many options to improve established learning. It’s time to move on to the core of our article, namely the essential tips that will help you automate your learning process.

Tips to Automate eLearning Process

Tip #1. Start Slowly, Then Grow

The first thing you shouldn’t do is automate all aspects of online learning at once. This approach can lead to the fact that you simply cannot adequately assess all aspects of automation and waste your resources.

The first step is to take into account and automate the most routine tasks that take the most time, and at the same time, are pretty simple. Thus, you will kill two birds with one stone as you automatize a routine task and test the eLearning automation capabilities. After that, you should carefully evaluate your team’s feedback on the automation results and only then move on.

Tip #2. Map Your Process Flow

For the correct automation, you must thoroughly know how processes work and in what places some bottlenecks interfere with their effectiveness. It would be best if you worked closely with those responsible for this process. For example, if teachers complain about the routine checking of tests or forget to send assignments to some students, you should talk to the teachers to tell all the ins and outs of these processes.

This knowledge will help develop a diagram of the entire process and see which parts can be automated and how. Of course, if you are Jack of all trades and manage all the learning processes yourself, your task is slightly simplified since you already know the main weaknesses of eLearning that require automation.

Tip #3. Automate Learner Communication

Backend processes in online learning are the first thing that should be automated since there are quite a few operations in them that can perfectly do without human intervention. For example, students take a course, and after that, a long series of planning, administration, and communication between the course employees begins. Elearning automation includes collecting and confirming course details (start time, duration, and more), transferring them to each student, and much more.

Automation will help eliminate unnecessary hassle with formalities through automated letters sent to all students at once by e-mail and have all the necessary information.

Tip #4. Automation-Based Feedback

The ease with which you receive feedback directly affects how quickly you can apply the feedback you receive to the benefit of your course. In addition, to live feedback directly from students, you can collect statistics that, if properly analyzed, can improve the content and pacing of online learning.

It is worth using digital quizzes and tests to build into your course structure for proper eLearning automation. This feedback type will give you a sample of data, and, for example, you can see that students consistently have lower grades in one particular module than in others. Based on this data, you can quickly see the weaknesses of the module and fix them.

Tip #5. Automate Your Certification Process

Certificates are an essential part of online learning. They testify to the expertise of the course and are a reward for students for completing the course. Well, let’s not forget that a certificate is a certificate of acquired knowledge that can be applied.

However, the issuance of certificates is always associated with a workload for management courses, and the more students graduate, the longer this process takes. To relieve teachers and managers of online education from headaches, it is worth automating the issuance of certificates. The system should work the same way as the manager would do, filling in all the necessary data (student personal data, course name, completion date, etc.). It is also a great idea to automatically send certificates to students by email.

Wrapping Up

Elearning automation brings many benefits that make online learning enjoyable and effective for everyone involved, from ordinary students to course administrators. However, it would help if you approached automation with responsibility, and the best option would be to turn to a professional team that can implement algorithms properly.

Raccoon Gang is an online learning solutions provider with years of domain expertise and hundreds of completed projects for various industries. Tell us your eLearning problem you need to automate, and our specialists will come up with the best solution possible.

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